Office Manager
A full time position at Canadaland, Toronto ON, Canada
Salary range: $55,000 to $60,000 (yearly rate) - subject to experience plus health spending account, professional development funds, holiday closure between Christmas and New Years
POSITION: Office Manager
OPPORTUNITY TYPE: Permanent, Full Time
COMPENSATION: $55,000 - $60,000 per year
REPORTING TO: Publisher
APPLICATION DEADLINE: January 3, 2025
LOCATION: Canadaland Office, Toronto
About Canadaland:
Canadaland is an independent news and podcast company consistently producing some of the best audio journalism in the country. Through the ongoing support of our growing community of over 10,000 supporters and a wide range of advertisers and partners, we provide over 150,000 listeners a week with free, high-quality audio content focused on media, news, current affairs, politics, and more. Between our flagship show Canadaland, our broad slate of widely popular podcasts, and our critically acclaimed limited series, our journalism has become renowned in Canada and internationally for telling compelling stories not being told otherwise, for giving voice to a wide array or perspectives and points of view, and for sparking vital conversations about the past, present, and future of Canada.
About the Job: Reporting to the Publisher, the Office Manager ensures seamless day-to-day operations, maintaining Canadaland’s office and digital business infrastructure, while facilitating a collaborative, positive, and dynamic workplace culture. They work with leadership to create a positive workplace culture and maintain and enhance systems and processes that allow our team to do their best work .
Working with Canadaland’s external Bookkeeper, the Office Manager supports accounting processes like billing, payroll and employee benefits, Accounts Payable (A/P) and Accounts Receivable (A/R). They also support our employees and freelancers throughout their employment cycle, helping people navigate on/offboarding, our internal HR administration, as well as connecting them with appropriate tools for their jobs.
The position requires you to be in office at least 50% of the time. Canadaland is a unionized workplace; however, this role is outside the bargaining unit.
Duties and Responsibilities Oversees the day-to-day on-site operations including landlord relations, upkeep and maintenance of our office, studio, and workshop spaces, management of supplies and equipment, general IT facilitation, and maintenance of health and safety protocols. Provides operational and administrative support to senior leadership Manages Canadaland’s full suite of accounting, HR, and business collaboration software including backend maintenance, vendor relationships, and continued development and iteration. Works with our external bookkeeping providing support for duties including: the facilitation of bi-weekly payroll, accounts payable and receivable, union dues payment, expense tracking and reporting, regular remittances, credit card reconciliations, and presentation of financial data. Performs Human Resources administration including: recruiting, on-boarding, vacation/benefits/rewards tracking, off-boarding, and the ongoing maintenance of Canadaland’s policies and procedures manual. Provides ad-hoc HR support to staff as it relates to policy, conflict resolution and day-to-day workplace issues Prepares and executes contracts for freelancers. Creates employment memos for staff regarding their salary, benefits, or other HR-related paperwork. Plans and executes seasonal social events and team building exercises. .Collaborates with management on special projects and initiatives as necessary. Other tasks and duties as assigned.
Qualifications, Skills and Abilities 3+ years relevant experience in office administration, bookkeeping, operations, HR, and facility management. Proficiency with business software and tools including Google Suite, Quickbooks, Slack, and HR software. Ability to troubleshoot computer, software, and property management issues. Experience in managing business banking, payment processors, cash flow, budgeting, year-end reports, ideally using Quickbooks Online. Excellent communication, organizational, interpersonal, and leadership skills. Ability to autonomously work under pressure and to deadline, balancing various projects and stakeholders at once. A strong sense of responsibility and team spirit, willing to solve problems with efficiency and persistence. Proficiency in creating systems to organize workflow, including restructuring spreadsheets to improve data tracking. Passion for journalism, media, podcasts, and Canadaland’s mission.
Benefits
holiday closure between Christmas and New Year's Day annual health spending account annual professional development fund
Application Process: To apply upload your resume and one page cover letter detailing your relevant experience through the link below. The application deadline is January 3, 2025.
Equity Statement:
Canadaland is committed to reflecting the diverse communities we serve in the stories we present and also in our workforce. We are an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.
Accommodation Statement:
Canadaland accommodates applicants’ needs throughout all stages of the recruitment process. Please advise the hiring manager to ensure your accessibility needs are accommodated confidentially.
Join Canadaland in shaping the future of Canadian media!
Please mention podnews.net in your application.
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